1. INTRODUCTION

Admisist AI (“Company,” “we,” “us,” or “our”) is dedicated to protecting your privacy and safeguarding the personal information you share with us when you use our website, subdomains, mobile applications, and any related online services (collectively, the “Services”). This Privacy Policy outlines how we collect, use, disclose, and protect your personal data, as well as the rights you may have regarding your information.

This Privacy Policy is designed to comply with applicable privacy laws, including the California Consumer Privacy Act (CCPA) and other relevant regulations where applicable. For any questions or concerns, please contact us at support@admisist.ai.

By using our Services or providing personal information to us, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Services.

2. SCOPE OF THIS PRIVACY POLICY

• Applicability: This Privacy Policy applies to personal information we collect through the Services and through any related online or offline interactions (e.g., customer support inquiries, emails) that reference this policy.

• Exclusions: This policy does not cover data practices of third-party platforms or services linked to or integrated with our Services, as they have their own privacy policies. We encourage you to review those policies before interacting with third-party services.

3. DEFINITIONS

• "Personal Information" or "Personal Data": Any information about an identifiable individual or information that could reasonably be used to identify an individual, either alone or when combined with other data.

• "Processing": Any operation performed on personal data, such as collection, storage, use, disclosure, or deletion.

• "You" / "User": An individual who accesses or uses our Services.

4. INFORMATION WE COLLECT

We collect various types of information to provide and improve our Services, including:

A. Information You Provide Directly

• Account Registration: When you create an account, we may collect your name, email address, username, and other registration details.

• Profile Information: You may optionally provide additional details, such as academic information (e.g., GPA, test scores) or preferences (e.g., college location, campus vibe), to personalize your experience.

• User Content: When you use features like AI Essay Assist, Essay Scanner, Mock Interview, or Activity Scanner, we collect content you submit, such as essays, activity descriptions, or responses to interview questions.

• Communications: Information you provide when contacting us via email, chat, or support forms, including the content of your messages and contact details.

• Payment Information: For paid subscriptions, we collect billing information (e.g., name, payment method details) necessary to process transactions. Full payment card details are not stored on our servers; we retain only minimal data (e.g., transaction IDs, partial card details) for record-keeping.

B. Information Collected Automatically

• Usage Data: We collect data about your interactions with the Services, such as pages visited, features used (e.g., Essay Scanner, College Match), and time spent on the platform.

• Device & Log Information: We gather details about your device and browser, including IP address, browser type, operating system, device identifiers, language settings, and timestamps.

• Cookies & Similar Technologies: We use cookies, web beacons, and pixels to enhance functionality, analyze usage, and personalize your experience.

C. Information From Third Parties

• Single Sign-On: If you log in using third-party services (e.g., Google), we may receive profile information (e.g., name, email) based on your account settings and the third party’s privacy policy.

• Third-Party Integrations: If you integrate our Services with third-party platforms (e.g., college application portals), we may receive data you authorize to be shared.

5. HOW WE USE YOUR INFORMATION

We use your personal information for legitimate purposes to deliver and enhance the Services, including:

• Service Provision: To provide features like AI Essay Assist, Essay Scanner, College Match, Acceptance Calculator, Mock Interview, and Activity Scanner, and to manage your account.

• Personalization: To tailor recommendations (e.g., college matches, essay feedback) based on your inputs, preferences, and usage patterns.

• Analytics: To analyze usage trends, monitor feature performance, and improve the Services.

• Payment Processing: To manage subscriptions and process transactions securely.

• Security: To detect and prevent fraud, abuse, or security threats, and to ensure the integrity of the Services.

• Customer Support: To respond to your inquiries, provide assistance, and resolve issues.

6. COOKIES AND SIMILAR TECHNOLOGIES

We use cookies and similar technologies for:

• Essential Functions: To enable core functionality, such as maintaining your session.

• Analytics: To collect anonymized data on how users interact with the Services.

• Personalization: To remember your preferences and deliver a customized experience. You can manage cookies through your browser settings, but disabling essential cookies may impact the functionality of the Services.

You can manage cookies through your browser settings, but disabling essential cookies may impact the functionality of the Services.

7. LEGAL BASES FOR PROCESSING

We process your personal information based on the following legal grounds, where applicable:

• Performance of Contract: To fulfill our obligations under the Terms of Service and provide the Services you request.

• Legitimate Interests: To improve the Services, enhance user experience, and ensure security, provided these interests do not override your rights.

• Compliance with Legal Obligations: To meet legal or regulatory requirements, such as tax reporting or responding to lawful requests.

8. DISCLOSURE OF YOUR INFORMATION

We may share your personal information in the following cases:

• Service Providers: We work with third-party vendors (e.g., hosting providers, payment processors, analytics services) who access personal information only to perform tasks on our behalf and are bound by confidentiality obligations.

• Business Transfers: If Admisist AI undergoes a merger, acquisition, or asset sale, your personal information may be transferred, subject to equivalent privacy protections.

• Legal Compliance: We may disclose data to comply with legal obligations, respond to lawful requests (e.g., subpoenas), or protect our rights, property, or safety.

• Aggregated Data: We may share anonymized or aggregated data that cannot be linked to an individual for research or analytical purposes.

9. INTERNATIONAL DATA TRANSFERS

Admisist AI is based in the United States, and your personal information may be transferred to, processed, and stored in the United States or other jurisdictions. We implement safeguards, such as data protection agreements, to ensure an adequate level of protection for transferred data in accordance with applicable laws.

10. DATA RETENTION

We retain personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Retention periods depend on the data’s nature, purpose, and legal obligations. When no longer needed, we securely delete or anonymize your data.

11. SECURITY MEASURES

We employ industry-standard safeguards to protect your personal information, including:

• Encryption: Using TLS to secure data in transit.

• Access Controls: Restricting data access to authorized personnel only.

• Secure Hosting: Partnering with reputable providers with robust security standards.

• Regular Audits: Reviewing our data practices to maintain security.

While we strive to protect your data, no system is entirely secure, and we cannot guarantee absolute security.

12. CHILDREN’S PRIVACY

Our Services are not intended for individuals under 13 without parental consent. If you are under the age of majority in your jurisdiction (typically 18), you may use the Services only with the consent and involvement of a parent or legal guardian. If we learn that a child under 13 has provided personal information without consent, we will delete it and terminate the account.

13. YOUR RIGHTS AND CHOICES

Depending on your jurisdiction (e.g., under the CCPA), you may have the following rights:

• Access: Request a copy of the personal information we hold about you.

• Rectification: Correct or update inaccurate data.

• Deletion: Request deletion of your data, subject to legal exceptions.

• Data Portability: Request a machine-readable copy of certain data you provided.

To exercise these rights, contact us at support@admisist.ai. We will respond within the timeframe required by law.

14. MANAGING YOUR PERSONAL INFORMATION

• Account Settings: Update or delete certain information via your account settings.

• Email Preferences: Opt out of marketing emails using the unsubscribe link or by contacting support@admisist.ai.

• Support: Reach out to support@admisist.ai for assistance with managing your data.

15. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on our website or through other means. The “Effective Date” at the top indicates the latest version. Continued use of the Services after changes signifies your acceptance.

16. ADDITIONAL PROVISIONS

• No Contractual Rights: This Privacy Policy does not create rights beyond those provided by applicable privacy laws.

• Severability: If any provision is found unenforceable, it will be enforced to the maximum extent permissible, and other provisions will remain in effect.

• Language: The English version of this Privacy Policy prevails in case of conflicts with translations.

17. CONTACT US

For questions or concerns about this Privacy Policy or our privacy practices, please contact:

Admisist AI
Email: support@admisist.ai
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